It happens to all of us. We start the day with a mental list of things that we would like to accomplish that day, and then the phone rings you find you have to answer a few urgent e-mails and the next thing you know the day is almost over and you haven’t been able to scratch one thing off your list. If you’re like me you do one of two things, you take your work home and finish it their or you push it to the next day’s list. Well this can get you into trouble fairly quickly. The good news is there is a better way. Peter Bregman author of 18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done says that to stay on track “It needs to be an ongoing process we follow – no matter what – that keeps us focused on our priorities throughout the day.”
His plan is broken down into steps to make them easier to follow.
Step 1: Plan (5 min.)
As soon as you sit down at your desk take out pen and paper and jot down the tasks that you need to complete that day to make your day feel accomplished. Next schedule those tasks on your calendar to make sure that you have sufficient open time to complete them. When you right your tasks down you are more likely to follow through with completing them. Always make sure that you prioritize by hardest and most important first to make sure that these items are addressed right away. Generally earlier in the day you will encounter few distractions.
Step 2: Refocus (1 min. each hour)
Bergman suggests getting into the routine of setting an alarm to ring on the hour this way you can stop and refocus to make sure that you spent your last our productivity. This will help you get back on track if you happen to get sidetracked. I have found a great free app in the app store called 30/30 it is a simple time program that allow to set alarms at any interval I find this is a great way to stay focused.
Step 3: Review (5 min.)
This step is important to do every day. You need to evaluate what worked and what didn’t for you. Where did you get distracted? Where did you lose focus? Is there something you did that really worked well? What can you do differently tomorrow to ensure that your goals are met?
For example, did you accomplish a lot in the morning but found you lost focus in the afternoon? Well then you may want to schedule taxing tasks like getting inventory numbers updated, creating purchase orders, or writing marketing materials, that require more focus for those early hours and easier tasks like replying to e-mails and review web posts for the afternoon.
Written by Steve Wilmer
Steve started with Stenten’s in October of 2011 and currently maintains Stenten’s digital footprint. This includes contributing to our Blog, monitoring our technical Forum, and posting to our various social media outlets including Facebook, Twitter, & Pinterest. Along with increasing Stenten’s digital market Steve also has knowledge on many performance parts for golf carts including controllers, motors, and tire & wheel combinations.